20250406 - 恢复收件箱零状态

• 分类: 根目录笔记
• 创建: 2025-04-06
• 标签: Gmail, 电子邮件管理, 收件箱零, 存储空间, Google Takeout, 应用密码, 账户管理, 邮件转移, 备份, 谷歌服务

20250406 - 恢复收件箱零状态：通过创建新Gmail账户存档旧邮件的技巧 - Gmail Spring Cleaning: Get Back 15GB Without Deleting a Thing

摘要

本文介绍了一种通过创建一个新的Gmail账户来存档旧邮件的方法，从而恢复原始Gmail账户的收件箱零状态。文章详细说明了如何备份邮件、设置POP协议、创建应用密码以及转移邮件的步骤，并提供了关于Gmail存储容量和账户管理的建议。

要点

• Gmail提供15GB的免费存储空间，包括电子邮件、Google Drive和Google Photos。
• 可以通过创建一个新的Gmail账户来存档旧邮件，从而释放原始账户的存储空间。
• 转移邮件前需要备份邮件，可以使用Google Takeout。
• 转移过程中可能需要创建一个Google应用密码。
• 转移邮件可能需要几天时间，具体取决于邮件数量。
• 转移后，原始账户的邮件会被移到垃圾箱，需要手动清空。
• 草稿和垃圾邮件不会被自动转移。
• 谷歌会删除超过两年未活动的账户，因此需要定期登录存档账户。

正文

Time to get back to inbox zero. This hack will let you keep all your old messages while giving your Gmail account a new lease on life.

Jason Chun is a CNET writer covering a range of topics in tech, home, wellness, finance and streaming services. He is passionate about language and technology, and has been an avid writer/reader of science fiction for most of his life. He holds a BA from UC Santa Barbara and an MFA from The New School.

Spring cleaning isn't just for tidying your house -- it's also the perfect time to clean up your Gmail inbox. If you've gotten the dreaded "Account storage is full" notification or your inbox is more than 80% full, you might want to get rid of some old messages. But where do you start? You'll probably have to sort through thousands of unread emails and decide what to delete.

If the idea of cleaning out your inbox feels overwhelming, you might want to give up and start paying for extra Gmail storage. But we have good news: You can get back 15GB of free storage while keeping all of your old emails and it won't cost you a penny.

All you need to do is create a second Gmail account to store all of your current messages. There's no restriction on the number of free Google accounts you can own, which means you can set one up as a dedicated archive account and then transfer all of your old emails to it. 

Transferring your Gmail messages is also a great strategy if you have a school or business Gmail account that you won't be able to access permanently. Most universities and businesses will deactivate your account once you are no longer a student or employee so if you want to view your old messages and files, you'll have to port them to a personal account before you lose access.

Completing the whole process of transferring your Gmail messages to a new account doesn't take too long but it will depend on just how many messages you have. We'll walk you through the simple process of transferring your emails from your old account to a new one (including the important step of backing everything up first).

For more about Gmail, learn about its new AI summaries or how to use emoji reactions.

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Tips and tricks for using Gmail

How much data can you store on Gmail?

你可以在 Gmail 上存储多少数据？

Fifteen gigabytes of free storage may sound like a lot when you make a Gmail account but it gets filled up quickly. For starters, the 15GB isn't just used for email: It also includes the files you've saved in your Google Drive and Google Photos. 
15GB 的免费存储空间在你创建 Gmail 账户时听起来很多，但它很快就会被填满。首先，这 15GB 不仅仅用于电子邮件：它还包括你保存在 Google Drive 和 Google Photos 中的文件。

If you frequently send or receive messages that contain large files such as videos, or if you find yourself uploading a lot of pictures and videos to your Google Photos, then it won't be long before you'll see the "Account storage is full" notification. This means that you will no longer be able to send or receive emails on this account, so you'll want to do something ASAP.
如果你经常发送或接收包含大文件（如视频）的消息，或者你发现自己上传了很多图片和视频到 Google Photos，那么不久你就会看到“账户存储已满”的通知。这意味着你将无法再通过此账户发送或接收邮件，所以你需要尽快采取行动。

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The quickest solution is to upgrade to a Google One account. Even if you choose the least expensive plan -- 100GB for $20 a year -- you'll still end up paying money to store old emails that you might not even need anymore.
最快的解决方案是升级到 Google One 账户。即使你选择最便宜的计划——每年 20 美元的 100GB——你仍然需要支付费用来存储你可能不再需要的旧邮件。

If you don't want to buy more storage, you can always delete your old emails. You can get back a surprising amount of storage space by putting large files in the trash. Gmail makes it easy for you to identify and delete files by size. Even so, that option might seem tedious; maybe you don't want to spend hours sifting through correspondence from a decade or more ago, deciding which memories to keep and which to get rid of forever. 
如果你不想购买更多存储空间，你总可以删除旧邮件。通过将大文件放入垃圾箱，你可以回收惊人的存储空间。Gmail 让你可以按大小轻松识别和删除文件。即便如此，这个选项可能看起来很繁琐；也许你不想花几个小时筛选十年前或更久以前的通信，决定保留哪些记忆，哪些永远删除。

There's always the option to download large files to your desktop before you delete them from your Google account but at some point you'll probably run into the same issue with your local files and have to manage the storage space on your device.
你总有选择在删除它们之前将大文件下载到你的桌面，但最终你可能会在本地文件上遇到同样的问题，并且不得不管理设备上的存储空间。

This brings us to our "nuclear option:" Transferring all your emails to a new Gmail account.
这让我们想到了我们的“核选项”：将你所有的电子邮件转移到一个新的 Gmail 账户。

How to transfer your Gmail messages to a new email account

如何将您的 Gmail 消息转移到一个新邮箱账户

Before you start the Gmail transfer process, we recommend that you back up your emails. You can do this by downloading your emails either to your computer or an external hard drive. You can delete the backup after you finish transferring the emails to your new account if you like but it's always a good idea to have an extra copy stored locally.
在开始 Gmail 转移过程之前，我们建议您备份您的电子邮件。您可以通过将电子邮件下载到您的电脑或外部硬盘来完成此操作。如果您愿意，在将电子邮件转移到新账户后，您可以删除备份，但保留一份本地存储的额外副本总是一个好主意。

To back up your Gmail messages, go to Google Takeout. Using our test Gmail account that held about 75,000 messages, we got a download from Google Takeout in about 2 hours.
要备份您的 Gmail 消息，请前往 Google Takeout。我们使用了一个包含大约 75,000 条消息的测试 Gmail 账户，从 Google Takeout 下载数据大约用了 2 个小时。

Once you've saved a copy of your emails, you're ready to begin transferring them. Here are the steps you need to take:
一旦你保存了电子邮件的副本，你就可以开始转移它们了。以下是你需要采取的步骤：

1. Start by logging into your original Gmail account, clicking the "gear" icon in the top right and clicking See all settings. 
1. 首先登录您的原始 Gmail 账户，点击右上角的“齿轮”图标，然后点击“查看所有设置”。

2. Select the Forwarding POP/IMAP tab and then select the option Enable POP for all mail (POP stands for Post Office Protocol).
2. 选择“转发和 POP/IMAP”选项卡，然后选择“为所有邮件启用 POP”（POP 代表邮局协议）。

3. You'll have several options under When messages are accessed with POP. To automatically delete the emails from your original account after the transfer, select delete Gmail's copy.
3. 在“当邮件通过 POP 访问时”下，您将有几个选项。要在传输后自动从原始账户中删除电子邮件，请选择“删除 Gmail 的副本”。

4. Select Save Changes.  4. 选择保存更改。

Now it's time to create your new account and transfer all your messages there: 
现在是时候创建你的新账户并将所有邮件转移到那里了：

If you haven't already done so, create your brand new, inbox-zero Gmail account -- we'll call this your archive account. 
如果你还没有这样做，创建一个全新的、收件箱为零的 Gmail 账户——我们称之为你的归档账户。

1. Login to your new archive account, click the gear icon at the top and select See all settings. 
1. 登录到您的新的归档账户，点击顶部的齿轮图标并选择“查看所有设置”。

2. Select the Accounts and Import tab at the top, then select Add a mail account next to Check mail from other accounts.
2. 选择顶部的“账户和导入”选项卡，然后在“从其他账户检查邮件”旁边选择“添加一个邮件账户”。

3. In the pop-up window, enter the name of your original Gmail account. Select Next. 
3. 在弹出窗口中，输入您的原始 Gmail 账户名称。选择“下一步”。

4. Select Import emails from my other account (POP3) and select Next again.
4. 选择“从我的其他账户导入电子邮件（POP3）”，然后再次选择“下一步”。

5. Enter the password of your original Gmail account. You might also be required to create a Google app password (see note below). 
5. 输入你的原始 Gmail 账户的密码。你可能还需要创建一个 Google 应用密码（见下面的说明）。

6. Select 995 under Port.
6. 在端口下选择 995。

7. Check these 3 boxes: Always use a secure connection (SSL) when retrieving mail, Label incoming messages, Archive incoming messages (Skip the Inbox)
7. 勾选这三个选项：始终使用安全连接（SSL）获取邮件，标记传入消息，存档传入消息（跳过收件箱）

8. Select Add Account.  8. 选择添加账户。

You'll probably need to create a Google app password to transfer Gmail messages

您可能需要创建一个 Google 应用密码来传输 Gmail 消息。

We tested this Gmail message transfer process twice and both times the standard password for the Gmail accounts did not work. After a bit of research, we determined that we'd need to create a temporary "app password" to sync the accounts.
我们测试了这个 Gmail 消息传输过程两次，两次标准的 Gmail 账户密码均未能工作。经过一番研究，我们确定需要创建一个临时的“应用密码”来同步账户。

Google app passwords are 16-digit passcodes created for "less secure" apps or devices to access your Google account. They work exactly like your Google password.
Google 应用密码是为“安全性较低”的应用或设备访问您的 Google 账户而创建的 16 位密码。它们的工作方式与您的 Google 密码完全相同。

If your regular Google password doesn't work for syncing Gmail accounts, visit https://myaccount.google.com/apppasswords to create an app password. Simply create a name for the password -- we used "Transfer Bulk Email" -- and then hit the Create button. You'll get a pop-up window with your new 16-digit passcode.
如果您的常规 Google 密码无法用于同步 Gmail 账户，请访问 https://myaccount.google.com/apppasswords 创建一个应用密码。只需为密码创建一个名称——我们使用了“批量传输电子邮件”——然后点击创建按钮。您将获得一个弹出窗口，显示您的新 16 位密码。

Once you've created the app password, return to step 6 of the instructions above and use that new app password instead of your usual password.
创建应用密码后，请返回到上述说明的第 6 步，并使用该新应用密码代替您通常的密码。

Important: Google will only display your app password once. After you've created it, you can't ask to see it again so be sure to write it down or otherwise record it after it's been created. 
重要提示：Google 只会显示一次您的应用密码。创建后，您无法再次查看，因此请务必在创建后将其记下或以其他方式记录。

Google's own Help Center mentions that "app passwords aren't recommended and are unnecessary in most cases." So once you've completed transferring your Gmail messages, we recommend deleting your app password.
谷歌自己的帮助中心提到“应用密码在大多数情况下不被推荐且不必要。”所以一旦你完成了 Gmail 消息的转移，我们建议你删除你的应用密码。

What happens after my Gmail accounts are synced?

我的 Gmail 账户同步后会发生什么？

Once you've successfully linked your new Gmail archive account to your original account, your emails should begin to transfer automatically. The process could take several hours or days, depending on how many emails you have.
一旦你成功地将你的新 Gmail 存档账户链接到你的原始账户，你的邮件应该会自动开始转移。根据你拥有的邮件数量，这个过程可能需要几个小时或几天。

In our test account with about 75,000 messages, we found that it took Gmail about 2 full days to transfer all of them from the original account to the new archived mail account.
在我们拥有大约 75,000 封邮件的测试账户中，我们发现 Gmail 大约需要两整天的时间将所有邮件从原始账户转移到新的存档邮件账户。

Important: After transferring your Gmail messages to your archived mail account, your original Gmail account will place all those messages in the Trash folder, which you'll need to empty manually. Clearing out those 75,000 messages from the Trash took about an hour.
重要提示：将您的 Gmail 消息转移到归档邮箱后，您的原始 Gmail 账户会将这些消息放入垃圾箱，您需要手动清空。清理垃圾箱中的 75,000 条消息大约需要一个小时。

Before transferring Gmail messages, our test account was using a little more than 12GB, or 80%, of Google's free 15GB. After transferring, the account was only using 0.66GB, of which 0.06GB was from Gmail.
在转移 Gmail 消息之前，我们的测试账户使用了 Google 免费 15GB 中的 12GB 多一点，占 80%。转移后，账户仅使用了 0.66GB，其中 0.06GB 来自 Gmail。

What Gmail messages won't be transferred?

哪些 Gmail 消息不会被转移？

We found that Gmail transferred all of our messages except for two categories -- Drafts and Spam. 
我们发现 Gmail 转移了我们所有的消息，除了两个类别——草稿和垃圾邮件。

You'll need to decide what to do with your Drafts manually. Spam messages are automatically deleted every 30 days so you can let Gmail handle that or go into the Spam folder yourself after transferring your mail and delete or forward those messages.
您需要手动决定如何处理您的草稿。垃圾邮件每 30 天自动删除，因此您可以让 Gmail 处理这些邮件，或者在转移邮件后自己进入垃圾邮件文件夹，删除或转发这些邮件。

Once all of your emails have been imported to your new account, enjoy the experience of inbox zero. You've given your original account a new lease on life. 
一旦您的所有电子邮件都被导入到您的新账户中，就享受收件箱零的体验吧。您已经为您的原始账户赋予了新的生命。

At this point, there are two last steps: You'll want to stop the automatic transfer process so that you can continue using your original account and you'll want to delete that app password if you had to make one.
此时，还有两个最后的步骤：您需要停止自动传输过程，以便继续使用您的原始账户，并且如果您创建了应用密码，您需要删除它。

1. Login to your new account, go into your Settings and select See all settings.
1. 登录到您的新账户，进入设置并选择查看所有设置。

2. Select the Accounts and Import tab, and then select delete for your original account (under Check mail from other accounts.)
2. 选择“账户和导入”选项卡，然后选择删除您的原始账户（在“从其他账户检查邮件”下）。

3. When prompted to Confirm delete mail account, select OK. 
3. 当提示确认删除邮件账户时，选择“确定”。

If you had to create a Google app password and want to delete it now, go back to https://myaccount.google.com/apppasswords and click the trashcan icon next to the password you created.
如果您之前创建了一个 Google 应用密码并且现在想删除它，请返回到 https://myaccount.google.com/apppasswords，并点击您创建的密码旁边的垃圾桶图标。

Congrats, you're finished.
恭喜，您已经完成了。

One important final note: Google will delete accounts that have been inactive for more than two years. So make sure you don't completely ignore all your old emails after transferring them. If you don't plan to regularly use your archive account to send email, you can still keep the account active by signing in at least once every two years.
一个重要的最后说明：谷歌会删除超过两年未活动的账户。所以在转移邮件后，确保不要完全忽略你所有的旧邮件。如果你不打算定期使用你的存档账户发送邮件，你仍然可以通过每两年至少登录一次来保持账户活跃。