Employment agreement (sample template).note

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03 Oct 2014

When recruiting, once you have selected your final , it’s time to put together your job .

Your job offer can include both an offer letter and the employment agreement. Below, you can

download a sample template of an .

Before you prepare your job offer letter and employment agreement, make a verbal offer. A verbal

offer allows you to outline key aspects of the offer and ensure your candidate is likely to accept your

formal offer, once prepared. If you cannot agree on key issues at the verbal stage, you may need to

move on to your second choice before preparing formal documents.

A job offer letter is an opportunity to welcome your new team member in a warmer, more personal

way, and highlight the key aspects of the employment agreement. An offer letter may also serve as a

cover letter when a legal employment agreement is deemed appropriate.

As your company grows and your employment offering is well defined and standardized, you may be

able to avoid using individual employment agreements—except in the case of executive positions

where a legal agreement is always recommended.

Seek legal advice to learn more about when your startup’s employment policies may be sufficiently

standardized so that employment agreements may no longer be necessary.

Should your startup require the use of an employment agreement, a downloadable sample template

of an employment agreement is available below.

It is recommended that your startup seek legal advice and customize an agreement that meets

your specific needs.

Your job offer letter should include:

1. A brief but positive introduction

2. Highlights of the offer, with a reference to the formal employment agreement for additional details

(if applicable). These highlights would generally include:

Employment agreement (sample template): Using

employment agreements and job offer letters

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candidate offer

employment agreement

The job offer letter and employment agreement

EMPLOYMENT AGREEMENTS AND STANDARDIZED EMPLOYMENT

POLICIES

Sample employment agreement templateDownload (doc)

What should the job offer letter include?

1. Confirmation of the start date discussed during the verbal job offer conversation

2. A brief reference to the general offered to all employees, if applicable. These benefits may

include:

Your offer package should include:

If no legal agreement has been prepared, then ensure you provide additional details on how your

plans work. For example, clarify:

The title of the position in the employment agreement

The identity of the manager or supervisor

A brief explanation of the position’s scope of responsibility

Clear information about compensation

Salary

Bonuses and incentives

Eligibility for stock options

Vacation allotment

benefits

A group RRSP

Medical or dental coverage

Life insurance

Disability insurance

What should the offer package include?

The job offer letter

The employment agreement, if applicable

A non-disclosure agreement

A summary of employee benefits and how the programs work (your insurance carrier or

consultant can usually provide this)

How often is processedpayroll

How bonus or sales incentives will be earned, including sales targets or business objectives, the

calculation methodology, the timing of payments, and other applicable terms and conditions

How the stock option plan works

How the vacation policy works